The Ultimate Guide to Finding the Best AI Note Takers

Note-taking can be time-consuming during meetings.

That's why AI note-takers are incredibly useful tools that can help you focus on what's being said while capturing all the important information.

With so many AI-powered note-taking options available, it can take time to determine which one is best suited for your needs.

That's why this article will thoroughly review the leading AI note-taking tools on the market, including their features, pricing, and software compatibility.

What is an AI Note Taker?

robot hand writing on paper

An AI note taker is a tool that uses artificial intelligence to assist users in taking meeting notes.

The tool uses speech recognition and natural language processing (NLP) technologies to transcribe speech to text. Also, these tools use algorithms to comprehend the meaning behind words, allowing the app to recognize important information and prioritize it accordingly.

This simplifies the process of reviewing and organizing notes later. Speech-to-text tools can significantly enhance note-taking efficiency and productivity by converting spoken words into written text.

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Benefits of using AI Note Takers

AI note-taking apps powered by AI offer many benefits.

They automatically record and transcribe meetings and voice conversations, allowing participants to focus on the discussion instead of taking notes.

Additionally, AI assistants can retrieve important information with high accuracy.

By saving time and boosting attention, these AI meeting assistants are amazing at increasing employee productivity.

With the help of AI notetakers, users can easily capture all important information valuable to them, avoid missing any crucial details, and in some cases, even schedule meetings.

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Criteria for Evaluating AI Note Takers

Many high-quality AI note-taking apps offer many features. However, they differ in their features and ability to respond to users’ needs.

In this blog post, we will evaluate ten AI note-keeping apps by following a few criteria every tool should offer.

  • Language support - The number of languages the app supports.
  • Ease of use - User-friendliness and ease of navigation.
  • Integration with other apps - What meeting apps does the app integrate with?
  • Security- Options for passwords.
  • Pricing - What kind of pricing package plans do they offer? Do they have free versions?

Best AI Note Takers

Here is a list of the top AI note-taking tools with their important details. ai note meeting taker, the advanced AI note-taker, offers a range of powerful features designed to enhance productivity during meetings.

From transcribing and summarizing discussions to uploading prerecorded sessions, helps users capture vital information and maintain focus throughout the meetings.

In addition to its impressive functionality, seamlessly integrates with leading conferencing applications like Meets, Teams, Zoom, Aircall, Ringover, and many others.

Moreover, offers integrations with popular productivity tools such as Notion, Slack, and Google Calendar, ensuring seamless synchronization with existing workflows and maximizing efficiency.

One of's most remarkable features is its ability to transcribe videos from various sources such as YouTube, webpages, Drive, and Dropbox. This powerful functionality allows users to effortlessly transcribe videos by simply entering the URL from any of these channels.

In addition, features an array of impressive features, including screen recording capabilities, analytics monitoring, a collaborative space for teams, and dedicated customer support, among others.

Pricing Plans:

  • Free.
  • Solo: $10/mo/user billed annually or $18/mo/user billed monthly.
  • Pro: $22/mo/user billed annually or $35/mo/user billed monthly.
  • Business plan.

Fireflies ai note keeper is a tool that is in high demand for note-taking purposes.

It efficiently integrates with multiple video conferencing applications, including Zoom, Microsoft Teams, Webex, Google Meet, Skype, and more.

The AI processing of notes is completed within five to ten minutes post-recording. The resulting transcript is emailed to the host or meeting participants depending on the specific settings.

Firefly supports over thirty languages, including Arabic, Bulgarian, Chinese, Croatian, Czech, German, Hebrew, Japanese, and many more. offers an intuitive user interface that allows beginners to find their way around the app easily. Nevertheless, diligent customer support will answer all your dilemmas if you cannot get the hang of it. Additionally, they offer detailed guides that explain how the app works that you can find by typing in a keyword in their chat. implements various security measures, including data isolation, encryption during transmission, access control through encryption keys, and user privileges based on their role.

Pricing plans:

  • Free - $0.
  • Pro - $10/mo/user billed annually or $18/mo/user billed monthly.
  • Business - $19/mo/user billed annually or $29/mo/user billed monthly.
  • Enterprise.


Meetgeek ai note keeper

MeetGeek - is a user-friendly and intuitive AI-powered tool for taking notes, transcribing, and summarizing meetings.

MeetGeek offers a variety of AI-powered features designed to streamline your meetings.

These features include written summaries that read like natural conversation, highlights that identify the most crucial points of the discussion, transcripts complete with easy-to-use timestamps, and automatic tags for all action items discussed.

The software is compatible with Zoom, Google Meet, and Microsoft Teams.

The app supports transcribing more than 70 languages and can transcribe speech even when speakers switch between languages in real time.

The interface is user-friendly, with all options displayed for easy navigation. In addition, MeetGeek offers customer support and a help center where you can find answers to all your questions regarding their app.

You have full control over who can access your data.

According to their help guide, the meetings are kept securely in a private cloud environment, and they use advanced encryption protocols to ensure that data is protected. Additionally, MeetGeek is fully compliant with GDPR.

Pricing plans:

  • Free - $0
  • Pro - $15
  • Business - $29
  • Enterprise.

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Sembly ai note taker is a powerful AI note-keeping app that offers multiple AI features.

Sembly can be integrated with video conferencing apps such as Zoom, MS Teams, and Google Meets.

Sembly also offers a Google Chrome extension and iOS and Android-compatible apps that can be downloaded from Play Store and App Store.

Sembly can transcribe languages from English, French, Spanish, German, Italian, Portuguese, Dutch, and Japanese, but the company plans to incorporate even more languages.

Sembly has several top-notch features that users can benefit from. These include uploading videos or audio files to generate transcripts, meeting notes, and insights for pre-recorded meetings.

Users can also record offline conversations through the Google extension or the mobile app.

Additionally, Sembly offers advanced search, voice identification, voice commands, and many other features.

Pricing plans:

  • Free plan
  • Professional $10 monthly
  • Team - $20 monthly
  • Enterprise.

Read Also: How can Businesses Use ChatGPT to Improve Customer Engagement.


SuperNormal ai note taker

SuperNormal, the widely used AI-powered app, is the go-to solution for individuals seeking to record crucial information exchanged during virtual meetings.

SuperNormal allows users to send notes in their CRM & ATS, record audio, and video, and create notes in multiple languages.

SuperNormal supports English, French, German, Spanish, and Portuguese and is compatible with Zoom, MS Teams, and Google Meet.

Some of the options SuperNormal offers are meeting summaries, meeting action items, meeting transcripts, audio and video recording, advanced collaboration controls, private groups, meeting templates for Sales, HR, Success, and more.

The user interface is clean, and the options can be easily found.

Pricing packages:

  • Free plan
  • Pro - $24 a month.

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Instaminutes is a unique AI tool that provides key takeaways from your online meetings. In addition, the tool gives you an overall summary of the conversation or key takeaways.

Instaminutes is a completely secure platform that follows GDPR policies.

While currently only available in English, the company is actively working on adding additional languages, such as Hindi, Spanish, and French.

The Instaminutes offers a helpful Chrome extension that provides real-time transcripts and allows you to train the AI to suit your needs better.

You can also access your entire transcript to add key takeaways. The app is available on both mobile and desktop.

Pricing packages:

  • As of now, the software is free.


Colibri ai note taker

Colibri is a note-taking and meeting app that is powered by AI. It is compatible with various platforms such as MS Teams, Zoom, Google Meets, Blue Jeans, Join Me, Ring Center, and many more.

As of now, the app supports only English language.

With Colibri, you can keep your call recordings, transcripts, and meeting summaries and share them with colleagues.

Pricing packages:

  • Free plan
  • Starter- $20 per user/ month
  • Pro- $ 50 per user/month.


Fathom ai note taker

Fathom is a Zoom-compatible AI note-taker app that easily records meetings and transcribes them into written notes.

Fathom activates when users start using the Zoom app for a video meeting. With this app, users can highlight everything they consider to be important and look at the key takeaways later. In addition, with this app, users can receive a summarisation of the whole meeting automatically.

With Fathom’s transcription feature, your calls can be transcribed in French, Spanish, Italian, Dutch, Portuguese, or German.

As of now, Fathom has a free and paid version. Users interested in the paid version offering more advanced settings must contact their customer support at for more information.

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To Sum Up

Keeping up with important information can be made much easier with the help of AI note-takers, which are one of the latest innovations available.

However, since they are still a new technology, users may need assistance selecting the most suitable one.

Our list can guide what to consider when choosing an AI note-taker and which software provides the most helpful features.

Please bookmark this list, as we will update it frequently.